Automated Email Auto-Reply for Business Inquiries
MoClaw monitors your inbox for cooperation and quotation requests, auto-replies with your pricing, and notifies you when someone accepts.
I need to save the pricing to memory, write a reply template, then set up a Gmail scan that runs twice daily — detecting cooperation and quotation keywords, auto-replying, deduplicating, and monitoring responses for acceptance signals.
Automated email response system is now active.
What I've set up:
- Schedule: Twice daily — 10:00 AM and 4:00 PM
- Detection: Scans for cooperation, collaboration, quotation, pricing, and business inquiry keywords
- Auto-reply template:
Thank you for reaching out regarding cooperation.
Here is my pricing structure:
- 5-8 minute service: $500
- Short service: $200
Please let me know which option works for you, and we can move forward.
- Duplicate prevention: Logs every replied email — never contacts the same person twice
- Acceptance monitoring: Watches follow-up replies for agree, accept, yes, confirmed — notifies you instantly
Want me to run a scan right now to catch up on any emails from today?
Scan the inbox now, identify unread cooperation and quotation emails not yet replied to, send pricing replies, and log results.
Catchup Scan Complete — 4 replies sent:
- Sarah Chen, MediaFlow Studios — Requested collaboration pricing for a product demo video. Auto-replied with full pricing.
- David Kim, BrightPath Marketing — Asked for a quote on a 6-minute explainer video. Auto-replied with the $500 option highlighted.
- Rachel Torres, Indie Launch Co. — Inquired about short-form content pricing. Auto-replied with the $200 short service option.
- James Whitfield, NovaTech Solutions — Sent a partnership proposal asking for rates. Auto-replied with the full pricing structure.
Skipped: 2 emails — 1 already replied to manually, 1 newsletter.
All replies are logged. I'll monitor each thread and notify you the moment any of them agrees to your pricing.
Update the pricing-template.md to append the repeat-client discount line, then reload the template into the running automation.
Done. The template now includes:
Repeat clients enjoy a 10% discount on all services.
This applies to all auto-replies starting from the next scheduled run at 4:00 PM today. Let me know if you'd like to adjust anything else.
How Automated Email Auto-Reply for Business Inquiries Works with MoClaw
Describe Your Pricing and Auto-Reply Preferences
Tell MoClaw your service pricing, the types of emails you want to auto-reply to, and how often to check. You can specify keywords, reply templates, and notification preferences in plain English. No technical setup or coding required.
MoClaw Scans Your Inbox and Sends Pricing Replies
On your chosen schedule, MoClaw connects to your Gmail and scans for unread business inquiries matching cooperation, quotation, and partnership keywords. It auto-replies with your custom pricing template and logs every email to prevent duplicate responses.
Get Notified Instantly When Clients Accept Your Quote
MoClaw monitors follow-up replies for acceptance keywords like agree, confirmed, and yes. The moment a potential client accepts your quotation, you receive an immediate notification so you can close the deal without delay.
What You Can Do with Automated Email Auto-Reply for Business Inquiries
Freelancer Quotation Auto-Responder
Automatically reply to freelance project inquiries with your rates, availability, and portfolio link while you focus on current work.
B2B Partnership Inquiry Handler
Screen and respond to partnership and collaboration emails with your company's standard terms and pricing packages.
E-commerce Wholesale Pricing Responder
Auto-reply to wholesale and bulk pricing inquiries with your tiered pricing structure and minimum order requirements.
Service Provider Lead Qualifier
Automatically respond to service inquiries, collect project details, and flag high-priority leads that match your ideal client profile.
Automated Email Auto-Reply for Business Inquiries FAQ
How does MoClaw automatically reply to business inquiry emails?
MoClaw connects to your Gmail account and scans your inbox on a schedule you define. It identifies emails containing keywords related to cooperation, quotations, and business inquiries. When a match is found, it sends a reply using your custom pricing template. It also tracks which emails have been replied to so it never sends duplicate responses.
Can I customize the auto-reply pricing template for email responses?
Absolutely. You can fully customize the reply template in plain English. Change your pricing, add discount offers, include links to your portfolio, or adjust the tone of voice. Just tell MoClaw what you want to change, and it updates the template immediately. You can also set different templates for different types of inquiries.
What email providers and notification channels does the auto-reply system support?
Currently, MoClaw works with Gmail through the Google Workspace connector. Notifications about client acceptances can be delivered via Telegram, email, or directly within the MoClaw platform. Support for Outlook and other email providers is on the roadmap.
How often does MoClaw check my inbox for new quotation requests?
You choose the schedule. The default setup checks twice daily, but you can configure it to run hourly, every few hours, or even once a day. Just tell MoClaw your preferred frequency, and it adjusts the automation accordingly. You can also trigger a manual scan at any time.
Can I use the email auto-reply system with other email sources besides Gmail?
MoClaw currently supports Gmail through its Google Workspace connector. If you use other platforms, you can forward emails to your Gmail account as a workaround. Direct support for Outlook, Yahoo, and custom IMAP servers is planned for future updates.
Is MoClaw's automated email reply better than using Gmail filters or canned responses?
Gmail filters and canned responses are limited to exact keyword matching and send the same static reply every time. MoClaw uses AI to understand the intent of each email, avoid false positives like newsletters, and intelligently track conversations. It also monitors for acceptance replies and notifies you, something Gmail filters simply cannot do.
How much does MoClaw's automated email response system cost?
MoClaw offers a free tier that includes basic automation capabilities, so you can try the auto-reply system at no cost. For higher frequency scanning, more email volume, and advanced features like multi-template support, paid plans are available. Check the MoClaw pricing page for the latest details.
Can I combine automated email replies with other MoClaw automations like CRM updates?
Yes, MoClaw automations can be combined. For example, you can set up the auto-reply system alongside a task that logs every inquiry into a Google Sheet or notifies your team on Slack. When a client accepts your quote, MoClaw can trigger follow-up actions like creating a calendar event or updating your project tracker.
Email Auto-Reply: Gmail Filters vs Mailchimp vs MoClaw
See how MoClaw's AI-powered approach differs from traditional tools.
| Feature | Gmail Filters | Mailchimp Automation | MoClaw |
|---|---|---|---|
| Natural language setup | No, rule-based only | No, requires workflow builder | Yes, just describe what you want |
| Intent-based email detection | Keyword match only | List-based triggers only | AI understands email intent and context |
| Duplicate reply prevention | No built-in tracking | Limited to campaign lists | Automatic tracking with memory logs |
| Acceptance monitoring and alerts | Not available | Not available | Monitors replies and notifies you instantly |
| Custom pricing templates | Static canned responses | Requires HTML email design | Plain English templates, editable anytime |
| Cost | Free but very limited | Starts at $13/month | Free tier available with full AI features |
Why AI-Powered Email Auto-Reply for Business Inquiries?
Manual email replies eat up hours every week, and static filters miss context, leading to lost opportunities and slow response times.
Set Up Your Auto-Reply in Plain English, No Rules to Configure
Just describe your pricing and preferences in a normal conversation. MoClaw handles the rest, including keyword detection, reply formatting, and scheduling. No filters, no templates to design, and no workflow builders to learn.
AI Understands Inquiry Intent, Not Just Keywords
Unlike simple email filters, MoClaw reads the context of each message to distinguish real business inquiries from newsletters, spam, and irrelevant threads. It learns which emails deserve a response and which should be skipped.
Track Every Reply and Get Alerted When Clients Say Yes
MoClaw logs every auto-reply, prevents duplicate messages, and actively monitors responses for acceptance signals. You get notified the moment a prospect agrees to your quotation, so you never miss a deal.
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